Ordering a Conference Session or Workshop?

Frequently Asked Questions

Q: How early do we need to book you?

Answer: I open my calendar 12 months out for workshops and 18 months for national and international conferences. The minimum lead time is generally 60 days. If you have a specific date, the sooner you contact me, the better. While my calendar does fill quickly, due to unexpected events, cancellations, etc., sometimes I can book a presentation just a couple of months out. Contact me via EMAIL.

Q: Once we contact you, what happens next?

Answer: Once we've agreed on a calendar date, I will email you paperwork which will include a cost proposal, a service agreement, planning sheet and an overview of the day(s). I can generally "hold" your date for 10 days at that point. If all looks agreeable to you, just return the service agreement, which confirms the date on my calendar. I will then email you a pro forma invoice so that you can generate a purchase order.

**If you ordered a full day or 2 day workshop:

At 60 days out, you will need to mail or fax a Purchase Order for your workshop costs. You can add additional participants (materials) up to 14 days before the workshop.

At 30 days out, I will mail you a confirmation packet which includes an overview of the day, a "Confirmation page", and handout masters. You can then double-check all the arrangements, dates, times, locations on the "Confirmation Page" and return that to me. This helps make sure we are all in agreement on start times, agenda, location, etc and provides me with an emergency contact number on my travel day.

**If you ordered a conference keynote and/or breakout:

By 60 days out you will need to provide us with the name of your conference bookseller to arrange for the shipment of materials and provide a Purchase Order for the presentation.

At 30 days out, I will mail you a confirmation packet which includes an overview of the day, your invoice(including airfare receipt) for the day, a "Confirmation Page", and handout masters for each session. You can then double-check all the arrangements, dates, times, locations on the "Confirmation Fax" page and return that to me. This helps make sure we are all in agreement on start times, agenda, location, etc and provides me with an emergency contact number on my travel day.

Q: Do we need to take care of travel arrangements?

Answer: No. I will take care of ALL travel arrangments including booking my airline, hotel and ground transportation. All travel expenses are included in my fees. You will not be invoiced for any travel costs.

Q: What kind of A/V set-up do you need?

Answer: My A/V needs are a bit unique in that I do NOT use pixelated media (no PowerPoint). I illustrate during the presenation, so use either an overhead projector or a document reader such as an ELMO, along with a presentation table.

IMPORTANT: The projector / work area MUST be on the floor level with participants!! This means that if we have to use an auditorium, the overhead must be on the floor down in front, just projected up on the stage. I will also need a cordless, handheld microphone if the room requires a mic. For 2-day workshops, we'll need a computerized set-up on day 2.

Q: How many participants can we have?

Answer: The minimum for a workshop is 45. There is no maximum. Feel free to buddy-up with other schools in your area or even invite outside participants. In fact, if you'd like to open it to other teachers, I'm happy to add a link on my calendar page to your contact person for registration. Many schools do this to help offset their costs.

Question: What about deposits, and/or cancellation fees?

Answer: All presentations require a Purchase Order or deposit 60 days out from the workshop. If you need to cancel a workshop after this point, you will need to reimburse my airline cancellation fee of $150.

Need to schedule a workshop?
To schedule a workshop or presentation at your school or district,
just send an email to:
Kathie@ brains.org